BAHASA INGGRIS BISNIS
letter
Disusun Oleh :
Faisal Awaludin
23114812
Kelas :
2KB07
FAKULTAS ILKOM JURUSAN
SISTEM KOMPUTER
Mata Kuliah : BAHASA
INGGRIS
Dosen : GITA RAHMI
1. what is business letter ? and what is the component of
business letter ?
A business
letter is usually a letter from one company to another, or between such
organizations and their customers, clients and other external parties. The
overall style of letter depends on the relationship between the parties
concerned. Business letters can have many types of contents, for example to
request direct information or action from another party, to order supplies from
a supplier, to point out a mistake by the letter's recipient, to reply directly
to a request, to apologize for a wrong, or to convey goodwill. A business
letter is sometimes useful because it produces a permanent written record, and
may be taken more seriously by the recipient than other forms of communication
components
business letter
consist of letter head on which are printed a dateline, an inside address, a
salutation, a subject line, the body of the letter, a complimentary closing, a
signature block, an ID line and notation.
Ø dateline
usually keyed 2.5 inches/15 lines below the top edge or .5
inch/3 lines below the letterhead. should be written out December 15, 2011
Ø inside address
states the title and address of the person for whom the letter
is intended. for a physician- Dr.____ or ____M.D. ___M.D. is preferred
Ø salutation
Keyed flush with the left margin on the second line below the
inside address. should refer to the receiver on the letter,using a title and
surname (last name) Dear Mrs Brown. If the receiver and sender know each other
well, first name may be used. in formal correspondence, is followed by a colon,
a comma should be used in informal.
Ø subject
used to bring the
subject of the letter to the readers attention. should be typed 2 lines below
the salutation and two lines above the body of the letter
Ø body
begins two lines below
the salutation or subject line. is single spaced with a blank line between
paragraphs. leave a blank line above and below a list, and indent each item on
the list .5 inch from the left margin.
Ø complimentary
closing
placed two lines below
the last line of the body and consisting of one of the following- Sincerely,
Yours truly, Best regards. followed by a coma. one the first letter of the
first word is capitalized.
Ø signature
block
contains the senders name on the first line and title on the
second. should be typed four lines below to allow the signature.
*signed by the MA- routine business nature/supply orders *signed
by the doctor- medical reports, letters by the insurance company, consultation
or referral letters and letters clinical in nature.
Ø ID
line
typist initials are
sometimes included two lines below the signature block. the traditional full
form includes the initials of the person responsible for creating the letter
followed by a colon or a slash and then the typist;s initials
Ø notation
includes information
such as the number and type of enclosure and the names of other people who
receive copies of the letter. typed two lines below the signature block or ID
line.
Ø full
block
typed with all lines
in standard letter format, flush left. quick and easy to write. one of the most
common formats used in medical practice
Ø modified
block
all lines begin at the
left margin, with the exception of the date line, complimentary closing and
keyed signature, which usually begins at the center position
Ø simplified
all lines are keyed
flush with the left margin. most modern letter style. in most situations in a
medical office, style may be to informal.
Ø envelopes
three common used
sizes-6 3/4, 7 and 10 (also called business size). most common in the medical
office are 6 3/4 and 10. 6 3/4 with a window is often used for mailing
statements
Ø return
address
for the sender should be placed in the upper left corner
2. explain the differences between of full block style and semi
block style letter
Semi-Block Format
Semi-Block Format
The semi-block format
business letter is a little less formal than the block format letter and
slightly more formal than the modified block format letter. It works well in
almost all situations and is a good choice if you find yourself on the fence
about which format to use.
Semi-block business letters differ from most others in that the first line of each paragraph is indented. Look at the modified semi-block business letter template if you’d like to try another format with indentations. It is the least formal of all the formats shown on this page
Semi-block business letters differ from most others in that the first line of each paragraph is indented. Look at the modified semi-block business letter template if you’d like to try another format with indentations. It is the least formal of all the formats shown on this page
Full Block Format
Full block style
business letters have a formal appearance, however they can be used in informal
business situations as well as formal ones. If you are looking for a single
format that will work well in every situation, this is a good one to use. Notice
that the following business letter format is laid out so that it is easy to
read. It is also a template that is very easy to type, as there are no indents
to worry about.
3. give example full block style business letter and semi block
Full Block Format Business Letter Template
Your Name
Address
Address
Phone
Today’s Date
Address
Address
Phone
Today’s Date
Recipient’s Name
Company
Address
Address
Address
Dear (Recipient’s Name),
Company
Address
Address
Address
Dear (Recipient’s Name),
This block format
business letter template illustrates how quick and easy communications can be
to type. Notice that it looks very much like the semi-block letter format,
except the paragraphs are not indented. This is a format you can use for all
business occasions.
Notice that all elements in this letter are left justified. This formatting provides a crisp, modern look that many people prefer. If you have any enclosures to include in this letter, make a note at the bottom left, a few spaces below the signature block. Just write “enclosures:” and follow up with the names of any items inside the envelope. A brochure, an application, or a copy of an invoice are some of the things you might think about including.
Notice that all elements in this letter are left justified. This formatting provides a crisp, modern look that many people prefer. If you have any enclosures to include in this letter, make a note at the bottom left, a few spaces below the signature block. Just write “enclosures:” and follow up with the names of any items inside the envelope. A brochure, an application, or a copy of an invoice are some of the things you might think about including.
Sincerely,
Your First name, Last
name, and Title
Semi-Block Format Business Letter Template
Your Name
Address
Address
Phone
Today’s Date
Address
Address
Phone
Today’s Date
Recipient’s Name
Company
Address
Address
Address
Company
Address
Address
Address
Dear (Recipient’s
Name),
This semi-block
business letter format looks very much like the block letter format, except the
paragraphs have been
indented. Semi-block format letters are just a little more formal than modified
semi-block business letters.
Notice that the
sender’s address, the closing, the signature, and the signature block are left
justified.
The only elements of
this business letter format that are not left justified are the first lines of
each of the paragraphs.
If you have any
enclosures to include in this letter, make a note at the bottom left, a few
spaces below
the signature block.
Just write “enclosures:” and follow up with the names of any items inside the
envelope. A brochure, an application, or a copy of an invoice are some of the
things you might think about including.
Sincerely,
Your First name, Last
name, and Title
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